Church/Field Secretaries’ Forms
Prepare one copy for each member and keep the record updated.
CHURCH LETTER/CHURCH LETTER REPLY
Prepare and send a Church Letter to the church to which a member of your congregation transfers. If a member transfers to your church from another another congregation, you will receive a Church Letter from his previous church; after he is accepted in your church, send a Church Letter Reply back to that church.
CHURCH MEMBERSHIP LIST
Complete and send this list to your field secretary no later than January 15 and July 15 each year.
CHURCH OFFICER ELECTIONS
Complete and send this to your field secretary by January 15 of each year.
QUARTERLY CHURCH MISSIONARY REPORT
Please coordinate with the Church Missionary Leader so you receive the report from him or her right after each quarter, keep a copy for your records, and send a copy to your field secretary no later than the 15th of April, July, October, and January each year. Be sure to transfer all of the records and knowledge of the responsibilities to the new church secretary when you leave office.
SECRETARIAL SIX-MONTH REPORT
You will need to have the current “Church Membership List” (ending June 30 and December 31 of each year) and “Quarterly Church Missionary Report” (ending March 31, June 30, September 30, and December 31 of each year) from each church in your field to be able to complete this report. You can contact the local church secretaries to send their reports to you no later than January 15, April 15, July 15, and October 15 of each year. Be sure to send the Secretarial Six-Month Report to the Union Secretary no later than February 1 and August 1 of each year.
FIELD-UNION OFFICERS ELECTIONS
This form is completed and submitted after field elections are held (once every two or three years). When you leave office, please be sure to transmit all necessary records and information to the incoming field secretary.
Church treasurers will find forms below for use in submitting tithes and offerings. The Introductory Letter gives an overview of the system and the forms available.
Church Membership List
Church Officer Elections
Quarterly Church Miss. Report
Secretarial 6-Mo. (Field)
Field-Union Officers Elections
Monthly Church Treasurer’s Report
Church Treasurer’s Workbook – generic